Sample Emails for Engaging your Supporters and Fundraisers in Peer-to-Peer Fundraising

You can use these email templates to reach out to your current and potential Peer-to-Peer Fundraising Champions and motivate them to get started preparing for the big day. Just copy and paste the text below into your email client and add some personal flair to make it your own!

1) Recruiting Your Organization's Dedicated Supporters

2) Encourage Social Media Engagement

3) Fundraising Kick-Off Party Reminder

4) Save-the-Date Reminder

5) Day-Before Promotional Message

6) Day-Of Promotional Message

7) 12th Hour Status Update

8) Final Hour Status Update

9) Post-Event Thank You

1) Recruiting Your Organization's Dedicated Supporters

Subject: You're a/n [ORGANIZATION NAME] Champion!

Body:

Hi [NAME],

As one of our star supporters, I wanted to personally reach out and ask for your help as a P2P Fundraiser for [ORGANIZATION]. On May 7 - 8 we're participating in 35 Hours of Giving to raise funds for our endowment fund, which provides perpetual support to ensure [PROGRAM/ORGANIZATION MISSION] for years to come.

We'll be hosting an official fundraising kick-off party on [DATE/TIME] at [PLACE]. Pizza and drinks will be provided! Bring your laptop so we can get your personal fundraising page set up too!

If you can make it, please RSVP here [LINK TO RSVP FORM] or simply respond to this email.

If you've never fundraised before, don't worry! After signing up as a P2P fundraiser, you will be provided with a host of fundraising tools. We'll even have a messaging timeline you can reference when talking with your friends and families.

If you're unable to participate as an official fundraiser, we'd still love your help! You can spread the word about 35 Hours of Giving on Facebook, X (Twitter), and other social media outlets by linking to our campaign ( [LINK TO PROFILE]) and including the hashtag 35HoursofGiving!

Feel free to reach out if you have any questions. We’re so grateful for your support!

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

3) Fundraising Kick-Off Party Reminder

Subject: Fundraising kick-off party reminder

Body:

Hi [NAME],

This is just a quick reminder that we'll be hosting an official Fundraising kick-off party on [DATE] at [PLACE]. Pizza and drinks will be provided, and we’ll help you get your personal fundraising page set up to support our endowment fund!

Please RSVP here [LINK TO RSVP FORM] or reply to this email.

Fundraising tools and messaging tips will be provided to help you raise money for our endowment fund, which ensures [ORGANIZATION] will continue to serve [COMMUNITY/CAUSE] for generations to come.

If you have any questions or would like more information, please let me know.

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

4) Save-the-Date Reminder

Subject: Send out your save-the-date message for 35 Hours of Giving

Body:

Hi [NAME],

The countdown to May 7 - 8 is on! Now’s the time to reach out to your friends, family, and social media networks to tell them why you're fundraising for [ORGANIZATION], and how they can support our endowment fund during 35 Hours of Giving.

Send this email:

Subject: You're invited to 35 Hours of Giving on May 7 - 8

Hi [NAME]!

On May 7 - 8, [ORGANIZATION] is participating in 35 Hours of Giving! This 35-hour event will help us raise funds for our endowment fund, providing perpetual support for our [PROGRAM/GOAL/MISSION].

I'm personally fundraising for [ORGANIZATION] because...[REASON FUNDRAISER IS FUNDRAISING].

Get ready to give back! On May 7 - 8, starting at 7 AM, visit my personal fundraising page [FUNDRAISING LINK]. You will have 35 hours to make your donation, and all giving will end at 5:59 PM on May 7 - 8.

Post this message on Social Media:

Facebook: Save the date - May 7 - 8: I need YOUR help to make 35 Hours of Giving a success for [ORGANIZATION] in just 2 weeks! Check out my personal fundraising page for 35 Hours of Giving to learn more about how your contribution can make a difference: [PERSONAL FUNDRAISING LINK]

X (Twitter): 35HoursofGiving is May 7 - 8, and I'm thrilled to be a part of it! [PERSONAL FUNDRAISING LINK]

Thank you so much for your dedication to our organization. We're looking forward to 35HoursofGiving and will keep you updated on anything that comes up!

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

5) Day-Before Promotional Message

Subject: Tomorrow's the Big Day! 35 Hours of Giving!

Body:

Hi [NAME],

Tomorrow is the big day! Thanks to your efforts in spreading the word, we’re about to kick off our 35 Hours of Giving campaign to support [ORGANIZATION]’s endowment fund.

We’ve set a goal of [$XX] to ensure long-term sustainability and support for our [PROGRAM/MISSION]. We can’t do this without you! Please consider making a donation tomorrow, sharing our campaign on social media, or encouraging your friends and family to contribute.

Here’s how you can help tomorrow:

Donate to your personal fundraising page to support [ORGANIZATION]: [PERSONAL FUNDRAISING LINK]
Share our posts on social media using 35HoursofGiving.
Send an email sharing your enthusiasm for [ORGANIZATION] and 35HoursofGiving to your friends, colleagues, and family members. We'd love if they would support us, but we also want everyone to support whatever inspires them.

Thank you again for your support of [ORGANIZATION] - let's make history tomorrow!

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

6) Day-of Promotional Message

Subject: Today's the Day! Put your Giving Shoes On!

Body:

Hi [NAME]!

Today's the day! 35 Hours of Giving is here! Our goal is to raise funds for our endowment fund, which will help [ORGANIZATION] serve [COMMUNITY/CAUSE] for generations.

Your personal networks are going to make a huge difference today. There are so many ways to spread the word:

Text a Friend!
Post on social media using the hashtag 35HoursofGiving.
Send an email.
Remember that you can also tell someone in person - that works too!

We'll keep you updated on everything going on so you can share any great news with your networks!

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

7) 12th Hour Status Update

Subject: You've helped us raise [$X]!

Body:

Hi [NAME],

After 12 hours, we have some news to share!

You’ve helped us raise [$X] and reach [X] donors. This is phenomenal! These funds will help us ensure that our endowment fund continues to provide perpetual support for [ORGANIZATION].

Help us keep the momentum going:

Share our campaign on social media.
Continue to send messages to friends and family asking for their support.

Thank you again for your support of [ORGANIZATION]

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

8) Final Hour Status Update

Subject: Just one more hour to support [ORGANIZATION] during 35 Hours of Giving!

Body:

Hi [NAME],

It’s the final hour of our 35HoursofGiving campaign for [ORGANIZATION]. In 34 hours, we have raised [$X] with your help - and now we’re only [$ amount left to goal] until we reach our goal!

We are so thankful for the support of our community - but the giving isn’t over yet! Help us reach our goal of [$X] by sharing our campaign with your friends and family on social media one more time! Check out our Facebook page [LINK TO FACEBOOK PROFILE] to share our posts, and to help us reach our goal by sharing your own story.

Thank you again for your continued support of [ORGANIZATION] on 35 Hours of Giving!

[NAME]
[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]

9) Post-Event Thank You

Subject: Thank you from [ORGANIZATION]

Body:

Hi [NAME],

Thank you for your incredible support during 35 Hours of Giving! Because of your generosity, we’ve raised funds that will help secure the future of [ORGANIZATION] through our endowment fund. This fund will ensure that our mission continues to grow and thrive for years to come.

Your contribution makes a lasting impact on our ability to serve [COMMUNITY/CAUSE]. Thank you for being a champion of [ORGANIZATION].

We look forward to keeping you updated on the success of our mission!

[NAME]

[ORGANIZATION NAME]
[LINK TO CAMPAIGN PAGE]